Microsoft put the sharing possibility of PowerApps with Guest users in preview. Okay, time to share created canvas apps with guest users. This give us the possibility to create PowerApps that are build with the intention to share data with external persons.
Let’s start by adding a guest user into the Azure Active Directory.
Default the usage location of a guest user is empty. When not filled in and the guest user has been added to the Power App. The guest user cannot open the Power App via the receive link in the e-mail. So don’t forget this to change to the correct usage location!
As administrator go to the canvas app that you would like to share with your guest user. Click on Share.
Search for the guest user and click share. The guest user will be notified by e-mail that access is given to a specific canvas app.
E-mail that will be sent to the guest user.
Guest user can click “Open the app >” and use the canvas app.
Which License you use for a guest user?
During the test the guest user had a Office 365 E3 license, including the Office 365 PowerApps/Flow apps. But I did also the test with a Microsoft enabled account without Office 365 license and had no license assigned in Azure Active Directory. Even this guest user cloud access the canvas app, after he was added to the shared user list.
It’s a great opportunity to have the possibility to create canvas apps in your organisation that can be used by people outside your organisation. I have already my first canvas app, shared with our first customer. How cool is that!